So the term then exists twice: Once in the Master Category List and once in the e-mail. For instance, if you select for one e-mail the category Project A then that term itself ( Project A) instead of an index is stored with the e-mail. That this 'mess' is possible at all is because Outlook is not a relational database. This also makes it possible to easily find double entries caused by typos, which then can easily be merged. For that you'd have to check every single item.ĭisplays which categories are not stored in the Master Category List and can add them to the Master Category List easily with just one click. Outlook doesn't provide an acceptable way of finding categories that are only stored within the items instead of the Master Category List, or those categories created by a typo respectively. So it's an advantage to have all your categories in the Master Category List. Of course, that would make it harder to find any data. Additionally, if you make a typing error then that unintentionally creates two terms for what is actually just one topic. The disadvantage of that is that you always have to type the category again and can't select it from a list. Using this method the category text won't be added to the Master Category List. The picture above shows the options dialog of an e-mail in Outlook 2003, where a category is entered directly into a textbox. Created this way, the category is not stored in the Master Category List.
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